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Checking the Signature Line
The Owner’s signature is checked against the current deeds for the property in question. If the owners are individuals, the signature lines should include the names spelled correctly, and must match the current deed for the property in question. If the name on the deed is an “also known as” (AKA), this should be included also.
If the owner is a corporation, the name of the corporation should appear at the end of the Certificate of Owners, before (above) the signature of the person executing the document for the corporation. It is the Corporation (an individual under the law) that is the Owner. The signature line should include the name of the individual signing the plat, and their position in the Corporation.
Corporate ownership is verified by a link to the Idaho Secretary Of State Search For Business Entities. Determining whether the acknowledgement is correct is also verified with these records. For a Corporation, the initial check is made with the Articles of Incorporation and any subsequent amendments, which is followed up with the Annual Report Form for the current year. With these documents, it is possible to determine who the persons are that can sign for the corporation, and their official capacity. However, this is not always accurate, as internal corporate documents that are not filed with the State may have an affect on the ability of officers to sign for the corporation. However, we are simply checking the documents of record.
This item is reviewed in conjunction with the Certificate of Owners, Acknowledgement, and the Assessor’s office ownership check.
Review
The following information is checked:
· Does the name and identity of the Owner in the Certificate of Owners, match the signature line?
· If the Owner is a corporation, does the name and title of the Owner on the signature line match the information of record in the Idaho Secretary of State office? This would include LLC’s and Partnerships.
· If the Owner(s) are individuals, does the name (and relationship if applicable) match the information of record in the current deed of record?
· Is there a history of misspellings in the chain of title for any of the owners that would indicate an AKA may need to be filed?
· If there are multiple individuals or corporations, or any ownership of specific portions of the plat (for example a single lot and block) is there any way shown to identify which owner is associated with which portion of the plat?
Checking the Signature Line
The Owner’s signature is checked against the current deeds for the property in question. If the owners are individuals, the signature lines should include the names spelled correctly, and must match the current deed for the property in question. If the name on the deed is an “also known as” (AKA), this should be included also.
If the owner is a corporation, the name of the corporation should appear at the end of the Certificate of Owners, before (above) the signature of the person executing the document for the corporation. It is the Corporation (an individual under the law) that is the Owner. The signature line should include the name of the individual signing the plat, and their position in the Corporation.
Corporate ownership is verified by a link to the Idaho Secretary Of State Search For Business Entities. Determining whether the acknowledgement is correct is also verified with these records. For a Corporation, the initial check is made with the Articles of Incorporation and any subsequent amendments, which is followed up with the Annual Report Form for the current year. With these documents, it is possible to determine who the persons are that can sign for the corporation, and their official capacity. However, this is not always accurate, as internal corporate documents that are not filed with the State may have an affect on the ability of officers to sign for the corporation. However, we are simply checking the documents of record.
This item is reviewed in conjunction with the Certificate of Owners, Acknowledgement, and the Assessor’s office ownership check.
Review
The following information is checked:
· Does the name and identity of the Owner in the Certificate of Owners, match the signature line?
· If the Owner is a corporation, does the name and title of the Owner on the signature line match the information of record in the Idaho Secretary of State office? This would include LLC’s and Partnerships.
· If the Owner(s) are individuals, does the name (and relationship if applicable) match the information of record in the current deed of record?
· Is there a history of misspellings in the chain of title for any of the owners that would indicate an AKA may need to be filed?
· If there are multiple individuals or corporations, or any ownership of specific portions of the plat (for example a single lot and block) is there any way shown to identify which owner is associated with which portion of the plat?
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